Virtual document safe storage is the process of changing physical files into electronic documents that can be used for sharing, storage and accessing. It can help reduce the space needed to store physical documents as well as increase security by locking specific sections of a document to particular users.
Online storage systems are particularly helpful for businesses that deal with a large amount of paperwork. Paper documents can be difficult to monitor and protect without robust security measures and administratively heavy checkout processes and are more vulnerable to being stolen or destroyed in a disaster like a fire. Electronic documents, on one side, are much easier to monitor, less likely to be stolen, and are far more resistant to damage.
Egnyte Governance Guide
A virtual document is a Documentum object that contains component files (or children). Component files may be stored in different formats. The virtual document author defines the logical sequence of components. This arrangement can differ from the logical ordering of the files within the context of a folder-based grouping like a traditional file-folder structure. If the logic of the ordering of components of the document changes, the entire document has to be reordered.
Although all businesses can benefit from adopting an online document storage system. However, paper-based organizations such as law firms and accounting companies could see significant improvements in their productivity by adopting one. Secure online document systems will protect your data and ensure that your workflow runs smoothly with the right controls.