It is essential that your tools are easy to use and secure when working with clients to manage their data for M&A or due diligence. You don’t want the tools to be infected with security holes or bugs that pose in danger to the data you’re sharing – especially when you’re trying to sell or raise funds, or perform other activities that could be affected by any issues in this area.

The way in which your clients can utilize and comprehend the data room is click for more also important. Using bulky, old tools can create friction and confusion during the process of negotiating. This can slow down the deal process and could cause issues. Modern, user-friendly interfaces that include features like view as well as granular permissions for access and reporting insights are essential.

The capacity of storage and the quantity of users are important factors. Some data rooms charge by GB which is quite expensive for companies that have very large amounts of data to keep and share. Others charge a flat monthly fee and include a specific number of user licenses. This can be more cost-effective for some.

Additionally, some vendors offer per page pricing which can be pricey when you have a large number of documents to manage and share. This is not a very popular option however, you should look into it if you are required to manage large quantities of documents.