As the pandemic continues to grow it becomes more difficult for board members of nonprofit organizations to get together in person to discuss important topics and provide strategic guidance. This is why increasing numbers of organizations are opting to hold virtual meetings during the current crisis. Although it might seem like an inconvenience however, it can be an excellent opportunity for non-profits to make their meetings more productive and effective.
Online meetings are not just more affordable, but also more convenient for attendees. There is no traffic to beat and tight schedules to keep track of, or travel stress which can cause participants to be distracted during the meeting. This increases the chances of all board members attending virtual meetings as well as participating in discussions.
Moreover, a good meeting management software allows you to keep a record of your meetings and archive them. Even if it is not possible to attend the meeting in person, you can still access the minutes and documents later. This will let you review and assess your decisions and actions after the meeting has concluded.
Prepare your virtual meetings ahead of time to ensure they are as efficient and productive as possible. It is essential to ensure that everyone can attend the meeting at a time that is convenient for them. Also, make sure that everyone is in an area that is quiet to minimize background noise. It is also essential to conduct a roll-call at the start of the meeting to ensure that there is enough amount of quorum. You should also use the voting features of the tool for meetings to keep the engagement high and avoid having to resort to verbally or electronically to “show of hands”.
