When board meetings run smoothly, they can become the basis for collaboration and help move your organization towards its goals. But running a meeting for your board is not without challenges. When your board meets face-to- the face or online it is essential to plan ahead, set realistic time frames for each agenda item, and follow a framework that encourages participation and discussion.
Call your board meetings for an order. This is an easy way to ensure that everyone is present and that the meeting is majority (which may vary based on the size of your board).
Facilitate the discussion so that each director receives equal time on air. This is particularly crucial when discussing complicated or controversial topics. A small or no number of people in a conversation can stifle diversity and lead to rushed, ill-informed decisions.
Establish a clear method for making decisions, which will include how to weigh the pros and cons of each proposal. This will help keep the discussion productive and focused. If you’re not able to reach a consensus then you should consider using an alternative method of voting such as a majority vote to accomplish the task.
It’s a good idea, as well, to determine specific action items. This is the particular obligation that arises from the discussions and decisions taken during the meeting. For instance, sourcing information for an idea or deciding on the next steps to implement a plan. Finishing on time will show respect to your directors valuable time and demonstrates that you are able to achieve what the meeting scheduled for.
